Quick summary
Prepare the brief, add a piece schedule, then attach the drawing revision. This toolkit helps make enquiries comparable; it does not approve material or release production.
Key takeaways
- Mark unresolved fields as pending.
- Keep units and piece IDs consistent.
- Attach drawings before sending the enquiry.
A brief your supplier can review
Use this pack when requesting natural stone slabs or custom fabrication for an overseas project. FORMVEIN is a natural stone supplier and exporter; one-off pieces and small-batch enquiries are reviewed by material, dimensions and fabrication scope. There is no universal minimum quantity or lead time in this template.
Start with the brief, add one schedule row per piece type, then attach the referenced drawings. Mark unknowns as pending so the quotation states its assumptions. Downloads are free and do not require an email address.
What to include in a stone enquiry
Project / buyer
Company, contact, project name, revision and enquiry date.
Stone name / selection
Stone family and trade name; preferred lot/slab IDs, current photos, acceptable alternatives and variation range. Write “selection pending” where unknown.
Dimensions
Finished length × width, units and piece ID. Distinguish finished sizes from rough blanks; identify site dimensions awaiting verification.
Thickness
Finished thickness for each piece; distinguish solid thickness from a built-up edge.
Finish
Finish on each visible face; include fill, resin or back-face treatment requirements for review.
Quantity
Count and unit for each piece ID; separate spares and prototypes from the production quantity.
Application
Room/zone and use: wall, floor, island, vanity or furniture. Identify wet, exterior or high-traffic exposure.
Edge / profile and fabrication details
Profile drawing, visible edges, cutouts, holes, radii, mitres, recesses, reinforcement and support interfaces. Assign site measurement and installation responsibilities.
Drawings / reference images
Drawing number, revision, date, scale/units and approval status; attach dimensioned details. Inspiration images do not replace approved dimensions.
Vein layout
Bookmatch/endmatch groups, direction arrows, piece sequence, seam positions and dry-lay approval requirements.
Packing
Piece-to-crate IDs, room/zone labels, surface and edge protection, packing-list requirements, handling restrictions and spares identification.
Destination port / country
Name the country, city and port or delivery address; state requested shipping scope and who handles onward transport and unloading.
Target delivery date
Distinguish arrival at port from arrival on site; identify phases, approval deadlines and whether dates are flexible.
Sample requirement
Material/finish/edge sample, requested size and quantity, delivery address and approval owner. Sample and shipping costs are confirmed separately.
Quality / tolerance notes
State project-specific dimensional, thickness, flatness, edge, seam and appearance acceptance criteria for review. Record agreed values and inspection method; do not assume one universal tolerance.
Quotation response
Ask for material, fabrication, packing and transport scope; exclusions, currency, validity, lead-time trigger, sample costs and unresolved assumptions.
Copy, edit and send your brief
The text stays in your browser until you copy or submit it. Keep a local copy before leaving this page. The blank download does not include edits made above.
- Fill the brief and the CSV schedule using consistent units.
- Open the existing RFQ form and paste the edited brief into Project details (up to 5,000 characters). Use email for a longer brief.
- Email drawings and the schedule as attachments, or add accessible file links in the form. The form does not accept file uploads.
Email opens your email application; attach the files before sending. Neither button submits the brief automatically.
Worked example: one prototype, eight vanity tops
This fictional planning example separates a single prototype (V-01) from a proposed batch of eight pieces (V-02). Each is 900 × 500 × 20 mm, with a honed top. The material lot, basin template, edge detail and acceptance criteria remain pending. It is an example of a brief with visible gaps, not a completed order or an approved cutting instruction.
For these simple rectangular blanks, one top is 0.45 m² and all nine total 4.05 m² before cutouts. That is net rectangular piece area, not the slab quantity to purchase. Actual slab sizes, natural features, cutting allowance and vein layout determine the material needed; this pack does not estimate yield or price.
Ask the quotation to show prototype and batch scope separately, identify what changes after sample approval and state when its delivery clock starts. A sample approval does not release the remaining pieces for fabrication.
Compare replies before approving production
- Check that every offer refers to the same stone selection, drawing revision, piece count and finish.
- Record fabrication, packing and transport inclusions and exclusions alongside the price.
- Resolve tolerances with the project team and supplier; record the agreed inspection method.
- Approve numbered slab photos and a cutting layout where the vein composition matters.
- Assign an approval owner and date to each open item before the affected pieces are cut.
For the wider purchasing process, read the cut-to-size buying guide. Use the fabrication workflow for approval stages and the vein layout comparison for pattern choices.
For editors and project teams
FORMVEIN permits reuse and adaptation of these original templates and the labelled comparison diagram with credit and a link to this page. Keep the conceptual label with the diagram, and identify any edits. This permission covers these downloads, not other site imagery. The material is a planning aid; project requirements and final approvals must be agreed separately.
Source: https://formvein.com/resources/cut-to-size-stone-rfq · Version 1.0 · 17 September 2026. Editorial enquiries: hello@formvein.com.
Frequently asked questions
Do downloads include edits I make here?
No. Copy the edited brief separately; downloads are blank templates or a labelled fictional example.
Does copying the brief send an enquiry?
No. Copying stays on your device. To send an enquiry, use the Contact / RFQ form.
References & sources
Industry references support the material notes; procurement steps are FORMVEIN’s editorial guidance. Sources reviewed 17 September 2026.
From specification to quotation
Turn the decision into a brief.
Confirm your supply format: marble slabs or custom stone fabrication. Record the material, finish, thickness, dimensions and destination.